In Hong Kong, a dynamic hub for diverse events, the landscape of event management companies is impressively varied. Corporate event planners dominate this scene, offering tailored solutions for business conferences, product launches, and company retreats, showcasing a blend of professionalism and creativity. Additionally, the city is home to specialized companies that orchestrate large-scale public events such as concerts, festivals, and cultural showcases, demonstrating expertise in handling complex logistics and audience engagement. Each type of company brings its unique strengths and specialized skills, catering to the specific needs and visions of their clients.
How to Select an Event Management Company
Selecting the right event management company in Hong Kong necessitates careful consideration of several key factors to ensure your event's success.
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Experience: Evaluate the company's experience in managing events similar to yours. Consider their track record and success in handling specific requirements.
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Portfolio Review: Examine their portfolio for insight into style, versatility, and problem-solving capabilities. Look for events of similar scale and complexity.
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Client Feedback: Seek testimonials to gauge reliability, responsiveness, and service quality. Understand how the company meets deadlines and responds to client needs.
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Cost Analysis: Assess detailed cost breakdowns. Balance budget constraints with the value offered. The cheapest option may not provide the desired quality.
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Value for Money: Ensure the company justifies their costs with the level of service and expertise provided. Competitive pricing should align with high-quality service.
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Customization and Flexibility: Consider if the company offers customized solutions and shows flexibility in catering to unique event needs.
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Cultural and Local Understanding: Assess their understanding of local Hong Kong culture and practices, which can be crucial for event success.
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Technology and Innovation: Check if the company utilizes modern technology and innovative approaches in event management.
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Post-Event Services: Inquire about their post-event services like feedback collection, event analysis, and follow-ups, which are essential for continuous improvement.
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EventX HK
Location: Cheung Sha Wan, Hong Kong
What type of events do they plan?
Expertise: the best event planning solutions for in-person, hybrid, and virtual events.
Company Size: 51-200 employees
EventX, a leading Asia-focused SaaS company, specializes in providing exceptional event lead generation and event management solutions for businesses, marketers, and event organizers. With a mission to make events accessible "Anywhere, Anytime, for Anyone," EventX has successfully served enterprises across 100+ cities and more than 5 million attendees.
At EventX, we understand the power of events in fostering meaningful connections and knowledge sharing. As an award-winning virtual event SaaS platform and an all-in-one smart event management solution provider, we are dedicated to simplifying events and ensuring they create a lasting impact. Trusted by renowned companies and leading trade bodies in Asia and China, including Amazon, Apple, HKTDC, Alibaba, and Reed, our services cater to organizations looking to expand their reach within the Asia Pacific regions.
Our comprehensive suite of software solutions covers every stage of event planning, helping you manage your events from start to finish seamlessly. With features such as interactive exhibition halls, dynamic exhibitor booths, online event registration, webinars, and interactive conference stages, EventX is the go-to service for organizations seeking excellence in event management.
Pico Group
Location: Tai Po Industrial Estate, Hong Kong
What type of events have they planned?
- Google’s DeepMind AI, AlphaGo Challenge vs Ke Jie
- Huawei Developers Conference
- China Import Export Fair
Expertise:
Virtual reality, digital experience, enterprise event planning.
Company Size: 1,001-5,000 employees
PICO is a large event management company listed on the Hong Kong Stock Exchange. They focus on digital-first event solutions, offering interactive digital and virtual experiences for both consumers and enterprises.
PICO designs virtual experiences with specific pipeline objectives in mind, ensuring their services align with clients' goals.
One of PICO's unique offerings is its virtual showrooms, which are designed to represent a client's brand without being limited by physical space constraints. These showrooms utilize virtual 3D technology, allowing users to explore and interact with the environment at their own pace and without the pressure of time.
Pico Group’s strength lies in the diversity of some 2,200 professionals working in 35 cities worldwide. Backed by about 80,000 sq. m. of production facilities, Pico Group typically organises more than 3,000 events and exhibitions annually.
See more: Link
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Clearwater Communications
Location: Northpoint, Hong Kong
What type of events do they plan?
- Gala Dinners
- Conferences
Expertise: Live and virtual events, brand experiences, brand activations, campaigns.
Company Size: 11-50 employees
Clearwater Communications is a boutique event management agency with a smaller team size of 11-50 people. Although they have limited exposure through YouTube videos and online presence, they maintain a substantial collection of event photos on their Instagram account.
As a company, its purpose is to help clients create imaginative and engaging live or virtual events, brand experiences, and activations. They aim to empower brands, achieve business objectives and deliver measurable results.
Clearwater Communications differentiates itself through a focus on client-centricity, personalized high-touch service, and collaborative culture, which allows them to forge enduring relationships with clients.
See more: Link
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Studio One
Location: Kwun Tong, Hong Kong
What events have they planned?
- Chloé Fashion Event
- Student Science Project Competition
- ToysRus Toy Fair
Expertise: Stage design and engineering, audio & video, live streaming, event logistics
Company Size: 11-50 employees
StudioOne is an event management company with a history that can be traced back to various YouTube event clips I saw at least 10 years ago. They have amassed a wealth of experience in the industry over time, focusing on delivering creative content that enhances and extends the impact of events.
One of their services includes live streaming events, ensuring that audiences can access the experience remotely. StudioOne also emphasizes event logistics, handling various aspects such as procurement, storage, distribution, tracking, disposal, and clean-up with detailed planning.
In addition to these services, StudioOne offers event photography to capture important moments and memories. They have over a decade of experience in professional video shooting, demonstrating their expertise in visual documentation. Another notable offering is stage design, which aims to create visually striking features that leave a lasting impression.
See more: Link
ActionHouse International
Location: Wanchai, Hong Kong
What events have they planned?
- Formula E Racing, Marathons, Tennis, Football
- Guinness World Record
Expertise: Sporting events, PR and media, government and stakeholders lobbying.
Company Size: 2-10 employees
ActionHouse is an event management company founded by a former athlete. Also as a marketing agency, they specialize in amplifying brand messages and building reputations for organizations across various sectors.
ActionHouse has a track record in managing international sports events. From vendor sourcing to on-site execution, ActionHouse provides seamless event management, backed by a solid understanding of the market.
In addition to core event management services, ActionHouse offers government and stakeholder lobbying, license approval, and relationship-building with decision-makers and key journalists.
While sports events may not be the first thing that comes to mind when thinking about "events," they certainly require specialized planning skills and experience, which ActionHouse possesses in abundance.
This unique focus sets them apart in the event management industry, making them a valuable choice for organizations seeking expert assistance in managing sports and lifestyle-related events.
See more: Link
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Chunky Onion
Location: Kwai Chung, Hong Kong
What type of events do they plan?
- Theme Parties
- Annual Dinner
- Staff Conference
Expertise: Design and decoration, entertainment, audio-visual support
Company Size: 11-50 employees
Chunky Onion is a Hong Kong-based local event management company with an intriguing name. Established in 2000, the company has a long history in the industry, with a focus on conference organizing, hands-on implementation, and event production. Being a local business, they emphasize their deep understanding of the Hong Kong market.
In addition to event management, Chunky Onion owns the equipment and provides audio/visual rental services for clients. Their in-house carpentry workshop enables them to create custom-made props, backdrops, and decorations to cater to each client's specific needs.
According to the company profile, Chunky Onion's roots in theatre contribute to a unique level of creativity in event production. As more than just an event management company, they act as coordinators, advocates, and partners throughout the entire process. Their services cater to a range of events, such as gala dinners, product launches, anniversary celebrations, and regional conferences.
See more: Link
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EVENTION
Location: Lai Chi Kok, Hong Kong
Examples of events they plan:
- Annual Dinner
- Product Launch
- Conference & Summit
Expertise:
Organizing events for large and small enterprises and organizations. Providing professional and market-oriented advice.
Company Size: 11-50 employees
EVENTION is an event management company that specializes in corporate events. Such as physical lectures, cocktail receptions, annual dinners, grand openings, product launches, and exhibitions.
They cater to the specific needs of brands by finding the right venues, seating arrangements, and stands for each event.
A key aspect of EVENTION's services is their adaptability in the face of changing industry trends. According to a customer's Facebook post, the company shares valuable strategies for participating in and organizing virtual exhibitions. They analyze the benefits and drawbacks of different event formats, such as online, offline, and hybrid models, and offer insights on leveraging virtual exhibitions to reach new markets and customers.
EVENTION is an experienced event management company that stays up-to-date with the latest industry developments. They offer a wide range of services to meet the needs of various brands and events.
See more: Link
vFairs
Location: Carrollton, Texas
What type of events do they plan?
- virtual event (based in the USA)
- conferences
- summits
Expertise:
Virtual onboarding fair, virtual event solutions
Company Size: 201-500 employees
vFairs is a global event management firm with a strong online presence. Analysis of their search engine statistics using the Ahrefs tool reveals an estimated organic search volume of around 60,000 monthly searches and more than 6,000 keywords ranking on Google. They dominate search terms such as "virtual trade show" and "virtual summit" in the US.
The company maintains a consistent presence across social media platforms like Facebook, Twitter, and Instagram, boasting as many as 40,000 followers on LinkedIn alone. Being based in the US and offering remote services, vFairs may not be the ideal choice for those seeking local event support due to the lack of a Hong Kong office.
However, their virtual app transcends geographical boundaries, making them a well-known event management company worldwide.
vFairs has 201-500 employees and operates from 12 locations across the globe. Their full package for virtual events includes features such as a Lobby, Exhibit Hall, Auditorium, Photo Booth, Smart Matchmaking, Spatial Connect, Round Table, and a Mobile App.
See more: Link
Cvents
Location: Tysons, Virginia
What type of events do they plan?
- virtual event (based in USA)
Expertise: Event knowledge base, event planning content, case studies and guides.
Company Size: 1,001-5,000 employees
Cvent, based in the USA, is one of the most established event planning solutions with a history dating back to September 1999.
As a leading meetings, events, and hospitality technology provider, the company boasts thousands of employees and is listed on Nasdaq (CVT). Although they do not currently have a Hong Kong office, Cvent provides an extensive range of content, including ultimate guides for virtual events, knowledge bases, training programs, and learning hubs. These resources cater to the needs of customers from various industries and backgrounds.
According to Ahrefs, Cvent attracts over 1 million organic traffic and ranks more than 900,000 keywords on Google in the US alone. Their branded search enjoys a dominant position with a 36,000 monthly search volume. Cvent is undoubtedly a valuable knowledge resource for event planning enthusiasts.
Cvent's event marketing and management platform offers software solutions for event organizers and marketers in areas like online event registration, venue selection, event marketing and management, virtual and onsite solutions, and attendee engagement.
The suite of products automates and simplifies event management processes, maximizing the impact of in-person, virtual, and hybrid events. Hotels and venues utilize Cvent's supplier and venue solutions to secure more group and corporate travel businesses through their sourcing platforms.
See more: Link
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