How To Make A Winning Business Luncheon

EventX Jun 6, 2022
Business Luncheon

Business luncheons are a great way to promote your company and attract new customers beyond phones. However, if you're not prepared, you may not get the most out of your luncheon.


Planning Ahead for Business Luncheon

Make a schedule of when and where you would like to hold your business luncheon. This will help you organize your thoughts and keep the event on track.

1. Print Out Materials

Keep copies of all materials you'll need for your business luncheons. Having materials ready will save you time and hassle on the day of the event. Being able to control all the kinds of stuff related to the business luncheon also means that you are able to choose how to represent yourself and your company as well as what your business is about.

2. Invite Customers

Start by contacting people you know who might be interested in attending your business luncheon. By inviting them directly, you'll build relationships that can lead to future business opportunities and have a long-lasting relationship with them.

It is always a good idea to check with someone before inviting them to a business luncheon. While it may seem like everyone enjoys free meals during the business luncheon, many people in prominent positions receive such invitations with frequency, and they may resent the intrusion on their time or be wary of someone trying to "buy" their favor.

3. Dress To Impress

Always dress for success when holding a business luncheon. A professional appearance will set the tone for a successful event. 

4. Make a Schedule

Planning ahead will help you avoid last-minute problems and ensure a successful business luncheon. Arrive on time for your business luncheon, and wait for your party to arrive before you take your seat. This will show that you respect their time and are prepared to participate in the conversation later on.

Choosing the Right Venue for Business Luncheon

When holding a business luncheon, it is important to choose the right location. A restaurant or banquet hall will provide the perfect setting for socializing and networking. On the other hand, a business conference room may be more fitting for a more formal affair. 

If you don't know the tastes of the person you're meeting, avoid choosing an exotic or ethnic restaurant for a business luncheon. A more conventional option may be more appropriate for the business luncheon.

When you make your reservation, please provide your full name and the name of your guest. This will help to avoid possible mix-ups.

Business Luncheon

Planning the Menu for the Business Luncheon

When planning the menu for a business luncheon, it is important to think about both the taste and the look of the meal. A light and refreshing meal may be best for a summer afternoon business luncheon, while a heartier meal might be more fitting for winter gatherings.

Making Sure You Have All the Supplies You Need

Before hosting your business luncheon, make sure you have all the necessary supplies. This includes plates, cups, napkins, utensils, and serving pieces. By having everything prepared ahead of time, you'll avoid last-minute headaches.

Another thing to be reminded, be careful about your clients' personal needs during the business luncheon'. For instance, make sure of any food preferences, dislikes, or allergies. This makes you look considerate and detail-oriented, which will impress your clients at the business luncheon.


Selecting the Right Attendees for the Business Luncheon

When planning your business luncheon, it is important to think about who will be attending. Will it be a small gathering of close friends or colleagues? Or will it be an event with a larger audience?

1. Number of people. To have a successful and productive session, you need to know how many people you can realistically fit into the space as well as how many people you need in order to have a positive experience.

2. Choose the right personalities. Separate the guests of the business luncheon into three sections, thinkers, doers, and speakers. In order to ensure that all sides are represented in the meeting, try to choose speakers who have something relevant to say and not people who just like talking.

3. Don't doubt up on skills and insights. Think about what each person on your guest list for the business luncheon can contribute in terms of skills and insights, and try to have people who offer a variety of perspectives. This will help to add value to the meeting as a whole.

right person

Frequently Asked Questions about the Business Luncheon

Q: Will a facilitator be there at the business luncheon a good decision?

A: Yes, before the business luncheon, someone will be designated as a facilitator to keep things moving. This person will help keep the conversation focused and move it from small talk to more substantive topics. It’s important that they do this in order to ensure that everyone has a chance to share their ideas and concerns.

Q: Should I pay the bill if I am the organizer of the business luncheon?

A: Yes, it is important that you pay the bill if you are the organizer of a business luncheon. This will show your appreciation and respect to attendees, who have been invited to participate. It also creates a good impression. If possible, try not to let the other party know or know about this gesture beforehand in order to maintain politeness.

Q: Should there be a time for questions in the business luncheon?

A: Yes, when hosting a business luncheon, always leave room for questions and any concerns your guests might have. This allows people to easily jump in and participate in the conversation, which can be difficult to do if they’re constantly being interrupted. Having a designated area for questions and answers can make this process much easier.


A well-planned business luncheon can be a great way to promote your company and attract new customers. By planning ahead and choosing the right venue, you can ensure that your luncheon is a success.

Interested in our solution?

Are you looking for a great one stop hybrid event solution for your virtual, physical or hybrid events?
You may want to have a chat with our event consultant.


Organizing an Event Overseas: Your Ultimate Guide

Boost Your Brand: The Ultimate Guide to Hosting Successful Events

3 Common Pain Points in Event Prospecting and the Respective Solutions

Related Articles

October 12, 2023

Revolutionizing Association Event: A Deep Dive into EventX's Solutions


In the ever-evolving landscape of association events, staying ahead of the curve is vital. Traditional event management methods often fall short of addressing the dynamic needs of associations and their attendees. This blog takes a...

August 11, 2023

Boost Your Brand: The Ultimate Guide to Hosting Successful Events


In today's competitive business landscape, establishing a strong brand presence is crucial for long-term success. And what better way to achieve this than through well-executed events that not only resonate with your target audience...

July 28, 2023

Organizing an Event Overseas: Your Ultimate Guide


Hosting an event overseas can be a thrilling and rewarding experience, but it also presents a number of difficulties. The value of a well-run event that makes a positive impression on attendance is undeniable. In this comprehensive...